About this event
Event Planning (expanded for 2025-26 from Introduction to Event Planning) has you present an actual event your team planned, with evidence such as its date and photos, a full income and expense budget, and how you handled challenges, showing your skills in organization, budgeting, promotion, and logistics. Chapters that used to enter American Enterprise Project or Partnership with Business Project can bring that work here. Team event (1 to 3 members). How it runs: there is no test. You present to judges: 3 minutes to set up, a 7-minute presentation, and 3 minutes of questions. Internet access is not provided. At the National Leadership Conference there is a preliminary round, and the top scorers from each section advance to a final round, where the final presentation score decides the winners.
FormatPresentation
Duration3 minutes setup, 7-minute presentation, 3 minutes Q&A
Solo or teamTeam event
CategoryBusiness Management
Your plan
How to study
Built from the official rating sheet and the event's own clock.
Read the guidelines and the sheet
Everything is scored on the rating sheet below. The official guidelines give the rules, the deadlines and what to submit.
Official guidelines (opens in a new tab)Outline it against the sheet
Give each part of your entry the room its points earn, starting from the biggest rows, so nothing on the sheet is left out.
See the sheetWrite it yourself
Your entry should be your own work. ChapterPrep's judge scores it and asks questions; it never writes it for you.
Rehearse the presentation
Type or say your presentation. The judge scores it on the official rating sheet and times you against the 7-minute limit.
Get judged on your presentationRehearse to the clock
You have 7 minutes, then 3 minutes of questions. Time every run, out loud, start to finish.
Judging
What judges score
- Event overview, with purpose, goals, target audience and event type15
- Planning process, with timeline, task assignments and planning meetings20
- Budget, with a full income and expense breakdown20
- Logistics, with venue, vendors, staffing and layout20
- Marketing and promotion15
- Legal and risk management, with contracts, insurance, permits and safety plans10
- Execution summary, with the date, photos and how challenges were handled20
- Evaluation and reflection, with attendance, satisfaction, budget outcome and lessons learned20
Presentation Delivery
- Statements are well organized and clearly stated10
- Displays confidence, poised body language, engaging eye contact and effective voice projection10
- Demonstrates the ability to effectively answer questions10
Presentation Protocols
- Adherence to Competitive Events Guidelines10
Total 180 points
Guidelines and resources
Bookmark to saveCurated by ChapterPrep. Free unless noted. External links open in a new tab.
Free guides for this kind of event
- Book · LibreTextsProject Management, 2nd Edition (Watt), Ch. 10: Project Schedule Planning (opens in a new tab)
- Book · LibreTextsProject Management, 2nd Edition (Watt), Ch. 12: Budget Planning (opens in a new tab)
- Book · LibreTextsProject Management, 2nd Edition (Watt), Ch. 16: Risk Management Planning (opens in a new tab)
- Book · OpenStaxPrinciples of Marketing, Sec. 13.4: Steps in the IMC Planning Process (opens in a new tab)
- Book · LibreTextsProject Management, 2nd Edition (Watt), Ch. 18: Project Completion (opens in a new tab)